Basic Policy on Personal Information Handling
San-x Co., Ltd. (hereinafter referred to as "we" or "the Company") recognizes that properly protecting the personal information of customers, business partners, and all other individuals from whom we obtain personal information (hereinafter referred to as "Personal Information") (hereinafter referred to as "Data Subjects") is an important responsibility, and we establish the following handling policy and strive to protect personal information.
About Acquisition of Personal Information
When the Company obtains personal information from data subjects, we will clearly indicate in advance the purpose for which the personal information will be used (hereinafter referred to as "Purpose of Use").However, in the following cases, we may omit the presentation of the purpose of use:
1) When personal information is provided through meetings with our sales representatives, business card exchanges, etc.
2) When receiving business cards at various events, fairs, seminars, etc.In these cases, unless the data subject refuses, we will use the acquired personal information within the scope of the following purposes of use.
・To notify about various events, fairs, and seminars conducted by the Company, send products for monitor meetings, provide related after-sales services, or notify about new products and services
About Personal Information Management
To prevent leakage, alteration, loss, and unauthorized use of personal information, the Company implements necessary and appropriate security management measures in accordance with relevant laws, guidelines, and internal company rules, and strictly manages personal information. We also establish internal company rules for employees regarding appropriate handling of personal information and conduct necessary educational activities. When outsourcing business involving the handling of personal information to third parties, we will select contractors with sufficient management systems and provide necessary and appropriate guidance and supervision.
Use of Personal Information
The Company will not use personal information for purposes other than those specified in Sections 1 and 7, except in the following cases:
1) When the data subject has given consent
2) When use for purposes other than the intended purpose is permitted by relevant laws and regulations
Disclosure of Personal Information to Third Parties
The Company will not disclose personal information to any third party except in the following cases:
1) When the data subject has given consent.
2) When disclosure is made in a state where the data subject cannot be identified (such as statistical materials).
3) When disclosure to third parties is permitted by relevant laws and regulations.
4) When disclosure or submission is ordered by a court or administrative agency based on laws and regulations.
Inquiries Regarding Personal Information
When data subjects wish to inquire about, correct, or delete their personal information, they may contact the Company department or person to whom they provided their personal information, and we will respond promptly according to our prescribed procedures.
At that time, we will confirm that the request is from the data subject, so we ask for your cooperation.
Handling of Opinions and Requests
Opinions and requests submitted to the Company may be used with the consent of the data subject.
Handling of Personal Information on Our Website
Notwithstanding the above, personal information obtained through inquiry forms, email newsletter registration forms, various application forms for campaigns, and monitor meeting registration forms that require personal information registration on our website will be used for the following purposes:
1) Inquiry Forms (individual customers, corporations, public organizations, media) - To respond to inquiries submitted through various inquiry forms.
2) Email Newsletter Registration Form - To provide free email newsletter distribution to customers who wish to receive email newsletters.
3) Various Application Forms for Campaigns - To send and notify about presents and prizes, as well as for marketing research activities (research on character popularity and age-based support groups, research on released item popularity and age groups, research on campaign and event planning popularity).
4) Monitor Meeting Registration Form - To communicate participation requirements to participants in our monitor meetings.
Compliance with Relevant Laws and Regulations
The Company will comply with applicable laws and regulations regarding personal information and internal rules established by the Company.